THE PROACTIME METHOD 2

6. Plan only actionable tasks

Planning is related to the production phase. We decide when we shall accomplish our tasks. They should only be planned after having reached the actionable status. Our credibility depends on our ability to respect our commitments and our planning. It is also the basis of self-esteem.

As we have seen tasks can directly be planned if we know how to proceed and if all needed resources are available. If our workload is low, we can do so on the tab Free your mind.

If our workload is high we have to trim our activities and to exclude tasks without added value. They are when they do not really contribute to achieve our life goals. On tabs Free your mind and File your actions you can display your life goals by the help of the context menu. Tab File your actions also enables you to sort your tasks by criteria like importance, urgency or any other personal value. Then you can plan them manually by drag&drop on one of the right icons.

PROACTIME, furthermore, presents the function of automatic planning for single tasks on the tab File your actions and for project actions in menu PLAN > Planning. There you also plan your sessions.

The automatic planning takes into account the sequence we have defined. Then PROACTIME distributes the tasks on the Production days. These are weekdays except public holidays and days off. In menu SETTINGS you can dedicate single weekdays to other activities than production, for example organization, administration or training. These weekdays will also be excluded from the automatic planning. On the basis of your productive hours, PROACTIME calculates for each production day your remaining availability after having deducted already manually planned tasks. You can also define your availability in percentage of your productive hours for the automatic planning.

The automatic planning function for project actions proceeds the same way. But it also respects in what order you want to accomplish your projects and possible deadlines set to actions. Menu PLAN gives you also the possibility of reverse planning. At the level of metaprojects the GANTT approach is available.

On the other tabs of menu PLAN you get views over different time periods. There you can also plan recurring activities and enter the planning of your partners.

In conclusion, PROACTIME gives you all needed tools for the smart planning of your activities.